Supply Chain Management Officer

Person Specifications (Education, Experience & Competencies) 

Bachelor's degree in any of the following disciplines: Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Management, Procurement, Commerce (Supplies Management Option), Business Administration (Supplies Management Option), or equivalent qualification from a recognized institution;

Proficiency in computer applications.

Key Responsibilities:

Collecting, collating and compiling data to inform supply chain management policies, strategies, frameworks, work plans, legislation, guidelines, procedures, regulations, norms, standards and programmes;

Receiving and processing suppliers' invoices for payment;

Controlling stock and inventory;

Updating stock control cards;

Monitoring re-order levels of stock items;

Preparing procurement specifications;

Inspecting condition of goods received;

Preparing local purchase orders and local service orders;

Checking and verifying issue notes and invoices;

Receiving and opening tenders and quotation documents;

Providing support in the preparation of annual procurement and disposal plans;

Implementing the Public Procurement and Asset Disposal Act and other government regulations relating to supply chain management;

Preparing documents for supply chain management committees;

Safeguarding procurement and disposal documents and records in accordance with the Public Procurement and Asset Disposal Act, 2015;

Procuring goods, services and works;

Updating an inventory of procured equipment, services, vehicles and any other related machinery, goods and works;

Undertaking market surveys to ascertain value for money for all procurement of goods, services and works;

Identifying areas of risk in the department;

Implementing the department's charter;

Promoting Business Process Re-engineering (BPR);

Implementing the business continuity plan for the department;

Fostering a corporate culture that promotes ethical practices and good corporate citizenship; and

Ensuring issues are made on a first-in-first-out basis.