Legal Assistant Reliever

Department:
Legal / Corporate Affairs

Reporting To:
Management / Designated Legal Supervisor

ABOUT HOMES UNIVERSAL LTD

Homes Universal Ltd is a diversified Kenyan group with interests spanning real estate, property management, construction, security services, property marketing and related business services.

We are seeking a
highly organised, commercially aware and proactive Legal Assistant – Reliever
to provide legal and administrative support to the Group during a three-month contract period.

This is an excellent opportunity for a motivated legal professional who can work in a
fast-paced corporate environment
, manage multiple priorities, maintain strict confidentiality and provide practical support on contracts, compliance, litigation follow-up, property matters, debt recovery and general corporate legal administration.

KEY RESPONSIBILITIES

The successful candidate will be expected to:

Provide day-to-day legal and administrative support to management and the Group's legal function.

Draft, review and organise routine legal correspondence, notices, letters, agreements, contracts, undertakings and other legal documentation for review and approval.

Assist with
property management and real-estate-related legal matters
, including leases, tenancy documentation, management agreements and contractual correspondence.

Maintain an accurate
legal matters and litigation register
, including court dates, deadlines, advocates handling matters and status updates.

Liaise professionally with the Company's external advocates on ongoing litigation, debt recovery, commercial disputes and other legal matters.

Follow up on court documents, consent orders, rulings, decrees, correspondence and other documentation required from advocates or relevant institutions.

Assist in monitoring
debt recovery and enforcement matters
and maintain clear records of actions taken and outstanding requirements.

Support contract administration by maintaining a central register of agreements, commencement dates, expiry dates, renewal dates and key contractual obligations.

Conduct basic legal research and prepare concise summaries for management consideration.

Assist with corporate compliance, statutory documentation, licences, permits and regulatory correspondence.

Assist in reviewing procurement, supplier, service-provider and commercial agreements to identify basic contractual and compliance issues for escalation.

Maintain proper physical and electronic filing of confidential legal documents and ensure documents can be retrieved promptly.

Prepare files and supporting documentation for meetings with advocates, clients, regulators, landlords, suppliers and other stakeholders.

Monitor important legal and contractual deadlines and proactively alert management before deadlines expire.

Prepare periodic legal status reports and action trackers for management.

Perform any other lawful legal or administrative duties reasonably assigned during the contract period.

EDUCATION & PROFESSIONAL QUALIFICATIONS

Applicants should possess:

Bachelor of Laws (LL.B) degree
from a recognised university.

A
Diploma from the Kenya School of Law / Advocates Training Programme
will be a strong added advantage.

Admission as an
Advocate of the High Court of Kenya
will be an added advantage but is not mandatory for an assistant-level appointment.

Training or demonstrated knowledge in
commercial law, contract law, property/land law, company law, employment law, litigation procedures or dispute resolution
will be advantageous.

Good working knowledge of the Kenyan legal and regulatory environment.

EXPERIENCE

Preferably
1–3 years of relevant legal experience
gained in a law firm, corporate legal department, property/real estate company, financial institution or other structured commercial organisation.

Previous exposure to
real estate, property management, conveyancing, leases, debt recovery, commercial contracts or litigation support
will be a strong advantage.

Fresh or recently qualified candidates with exceptional legal drafting, organisational and research capabilities may also be considered.

Experience working with external advocates and maintaining legal/court matter trackers will be advantageous.

REQUIRED LEGAL & PROFESSIONAL EXPERTISE

The ideal applicant should demonstrate knowledge or practical exposure in:

Contract drafting and review

Commercial agreements

Property and tenancy documentation

Landlord and tenant matters

Property management agreements

Debt recovery and collection matters

Litigation and court process follow-up

Corporate and statutory compliance

Legal research

Employment and labour-related documentation

Procurement and supplier contracts

Legal correspondence and notices

Document control and records management

Regulatory and compliance follow-up

KEY SKILLS & COMPETENCIES

We are particularly interested in candidates who demonstrate:

Excellent legal drafting and written communication skills

Strong legal research and analytical ability

Exceptional attention to detail

Ability to identify contractual and legal risks

Strong organisational and document-management skills

Ability to manage several matters and deadlines simultaneously

Excellent Microsoft Word, Excel, Outlook and general computer skills

Ability to prepare clear legal trackers and management reports

Professional communication and stakeholder-management skills

High levels of integrity, discretion and confidentiality

Ability to work independently with limited supervision

Strong follow-up and problem-solving capabilities

Ability to work effectively under pressure and meet strict deadlines

Commercial awareness and an understanding that legal support should facilitate responsible business decision-making

DESIRABLE TRAINING

Additional training in any of the following will be an advantage:

Conveyancing and property law

Commercial contract drafting

Corporate governance

Alternative Dispute Resolution (ADR)

Data protection and privacy

Employment and labour law

Legal compliance and risk management

Debt recovery and credit management

Company secretarial practice

Legal technology and electronic document management

PERSONAL ATTRIBUTES

The successful candidate should be:

Professional | Ethical | Confidential | Proactive | Detail-Oriented | Organised | Dependable | Commercially Minded | Assertive | Deadline-Driven

Because this is a
reliever position for a limited three-month period
, preference will be given to an individual who can
adapt quickly, understand existing files and systems, take ownership of outstanding matters and become productive with minimal supervision.

WHAT THE OPPORTUNITY OFFERS

The successful applicant will gain valuable hands-on exposure to legal matters within a diversified corporate group, including
real estate, property management, construction, commercial contracts, corporate compliance, litigation coordination and debt recovery
.

The position is particularly suitable for an ambitious legal professional seeking practical corporate experience and the opportunity to work closely with management in a dynamic business environment.