Store Administrator

Basic Job Summary  

The job holder is responsible for ensuring that optimal stock levels are maintained at all times and internal orders from departments are serviced promptly. 

Duties and Responsibilities   

Receiving Goods  

Track and expedite orders to ensure timely delivery as per the approved purchase orders issued to suppliers  

Inspect and verify all goods delivered to ensure conformance to order specifications, quality and quantities.  

Posting all received invoices into the management system daily.  

Generate a Good Received Note (GRN) and attach it to the invoices as required.

Issuing Goods  

Receive approved internal orders for goods at the store and issue as required at the specified times.  

Issue Goods from the store as per the approved internal orders  

Replenish supply inventories following the established guidelines of the company Monitoring stock levels  

Record Keeping  

Post all the stock data into the system/s as required and prepare the required reports at the specified times  

Facilitate the monthly stock taking exercise and report accordingly as required  

Maintain the store’s filing system and keep in safe custody all related files, records, and other documents in their complete form, as per policy  

Administration  

Ensure that the Warehouse and/or store comply with OSHA requirements.  

Collect, analyse and report to the Procurement Manager on customer  feedback on stores’ services and suggestions.  

Ensuring other store officers keep proper record and update inventory on time.  

Working closely with the procurement department to facilitate purchases  and disposal of excess or obsolete stock items.  

Operations  

Keep the stores and warehouse clean, organized and free from any hazards.  

Ensure compliance with health and safety regulations as well as the warehouse and stores procedures  

Monitor stock levels and re-order supplies as needed to maintain optimal inventory levels.  

Minimum Academic Qualifications  

Bachelor’s degree in Business-related Degree (Degree Supply Chain, Procurement highly preferable) or any related field from a recognized institution.   

Professional qualifications in procurement.   

Experience  

At least 2 years of experience in procurement.  

Competencies  

Demonstrated ability to independently resolve complex problems in a timely manner   

Outstanding Written and Verbal Communication  

Strong Planning and Organizational Skills  

Interpersonal Skills  

Negotiating Skills  

High level of Integrity