Secretary

Responsibilities:

• Provide comprehensive administrative and secretarial support to management and various departments.
• Draft, format, review, and distribute official correspondence, reports, memos, and other business documents.
• Coordinate meetings, appointments, and events while effectively managing executive schedules and calendars.
• Record meeting proceedings, prepare accurate minutes, and circulate action points to relevant stakeholders.
• Maintain and organize both physical and digital filing systems to ensure easy access to information and records.
• Manage incoming and outgoing communications, including emails, telephone calls, and official correspondence.
• Arrange travel itineraries, accommodation, transportation, and other logistics when required.
• Safeguard confidential company information and ensure proper handling of sensitive documents.
• Monitor task completion, follow up on deadlines, and assist in coordinating departmental activities.
• Support the smooth running of daily office operations to enhance productivity and operational efficiency.

Requirements:

• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, planning, and time-management abilities.
• Proficiency in Microsoft Office Suite and other office administration software.
• Exceptional attention to detail with a high level of accuracy.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Strong multitasking and problem-solving capabilities.
• Ability to work independently, prioritize tasks effectively, and perform well under pressure.
• Professional demeanor and a proactive approach to work.