Office Administrators (6 Posts)

KNP/ADV/01/2026

Job Summary

The Office Administrator will be responsible for providing efficient secretarial, clerical and front-office support to the respective department/office, ensuring smooth coordination of correspondence, records, scheduling and visitor management in line with public service standards.

Minimum Requirements

Diploma in Secretarial Studies/Office Administration or its equivalent from a recognized institution.

Proficiency in computer applications (Word processing, spreadsheets, presentation and internet/email packages).

Certificate in public relations/customer care will be an added advantage.

Knowledge of office and records management practices to public service standards.

Key Competencies and Skills

Excellent organizational and time-management skills.

Strong oral and written communication skills.

High level of integrity, confidentiality and professionalism.

Interpersonal and customer-care skills.

Ability to work under minimal supervision and meet deadlines.

Key Responsibilities

Manage correspondence, telephone calls, mail and appointments for the department/office.

Maintain proper filing and records management (physical and electronic)

Receive, screen and direct visitors and clients to an A

Prepare minutes, memos, letters and reports as directed.

Schedule and coordinate meetings, appointments and departmental calendars.

Handle confidential departmental documents in line with records management policy.